Sharing outside your company

euro-office shares documents with people who don't have an EmpireVault login in two ways: invite them by email for ongoing access (including editing), or hand out a public link for simple view-and-download access. Both live in the item's Share panel and are managed by the item's owner.

Inviting an external person

In the Share panel's External people section, enter the person's email address and pick a role: Viewer (open and download) or Editor (also edit documents in the browser). Invitations work on documents and folders - a folder invitation covers everything inside it.

The person receives an email link that confirms they control that address and takes them to a "Shared with you" page listing everything shared with them - no account or password to set up. Sign-in links expire after 30 minutes, but a fresh one can be requested from the sign-in page at any time; once signed in, they stay signed in for 7 days.

• External Editors work in the same live co-editing session as your team - everyone's changes appear together in real time.
• External people can never rename, move, upload, or delete anything.
• Edits they save are recorded against their email address in the workspace audit trail.
• Inviting the same address again updates their role; Remove withdraws access immediately - even mid-edit, their latest saved changes are kept and access ends.
• When an external person opens a document read-only, it renders with an on-screen watermark showing their email address. Edit sessions are not watermarked - saved edits are attributed in the audit trail instead.

Public links

For quick view-only sharing, create a public link on a document (documents only, not folders). Anyone with the link can view that one document in the browser and download it - nothing else in your workspace is visible.

• Set an optional expiry date or password when creating the link.
• A document can carry several links at once - for example, a passworded link for a partner and an expiring one for a mailout.
• Visitors see the document with a "View only - [your workspace name]" watermark across the page; the download itself is the clean, unwatermarked file.
• Revoke a link at any time; visitors then see a generic "no longer available" page.

Administrator oversight

Workspace administrators can review every public link and external invitation in one place: open Settings in euro-office and follow the External access link. Administrators can revoke any link or invitation, but creating them stays with each item's owner.